Ontario's Premier Club since 1949

Privacy Policy

Commitment to Privacy

The appropriate collection, use and disclosure of your personal contact information is fundamental to our day-to-day operations and long term planning.

Protecting the privacy and the confidentiality of your personal information is important to the staff and directors of Uxbridge Shooting Sports (the Club).

We strive to provide you with an enjoyable product and service.  Every staff member or director of Uxbridge Shooting Sports must abide by our commitment to privacy in the handling of personal information.  This policy was last modified on the 25th day of July 2016.

Applicability of This Privacy Policy

Our Privacy Policy attests to our commitment to privacy and demonstrates the ways we ensure that your privacy is protected.  Our Privacy Policy applies to the personal information of all our members and customers that is in our possession and control in all forms (written, electronic & verbal).

What is Personal Information?

Personal information means identifying information about an individual relating to their product and service preferences, contact information, age, PAL expiry date, OFAH member number and expiry date, payment processing information.

The 10 Principles of Privacy

Our Privacy Policy reflects our compliance with fair information practices, applicable laws and standards of practice.

1. Accountability

We take our commitment to securing personal privacy very seriously.  Each employee associated with the Club is responsible for the personal information under his/her control.  Our employees are informed about the importance of privacy and receive information periodically to update them about our Privacy Policy and related issues.

2. Identifying Purposes: Why We Collect Information

We ask you for information to establish a relationship and serve your needs at the club, such as:

  • Verifying/identifying members, their dependents and visitors,
  • Tracking PAL expiry dates,
  • Tracking OFAH membership and expiry dates,
  • Sending electronic and mail information regarding our Club, membership renewal, special offers and events,
  • Disclosure in case of medical emergency,
  • Various release and indemnity forms

We obtain most of our information about you directly from you, or from other clubs whom you have seen and authorized to disclose to us.  You are entitled to know how we use your information and this is described in the Privacy Statement posted at the club.  We will limit the information we collect to what we need for those purposes, and we will use it only for those purposes.  We will obtain your consent if we wish to use your information for any other purpose.

3. Consent

You have the right to determine how your personal information is used and disclosed.  For most purposes, your consent is implied as a result of your use of our products and services, however, in all circumstances express consent must be written. Your written Consent will be forwarded to the Privacy Officer who will document the request in your records and notify appropriate supporting staff.

Members and customers who have withdrawn consent to disclose personal information must sign and date the Consent to Withdrawal Form. It is understood that the consent directive applies only to the personal information which the member or customer has already provided, and not to personal information which the member or customer might provide in the future. Your written Consent to Withdrawal Form will be forwarded to the Privacy Officer who will document the request in your records and notify appropriate supporting staff.

4. Limiting Collection

We collect information by fair and lawful means and collect only that information which may be necessary for purposes related to providing you service and products that the Club offers.

5. Limiting Use, Disclosure and Retention

The information we request from you is used for the purposes defined.  We will seek your consent before using the information for purposes beyond the scope of the posted Privacy Statement.

If you do not wish to receive email communication from the Club you may unsubscribe by clicking on the unsubscribe link provided in the bottom of any email you receive from the Club.

Under no circumstances do we sell member or customer lists or other personal information to third parties.  There are some types of disclosure of your personal information that may occur as part of the club fulfilling its routine obligations and/or club management.  This includes OFAH, Chief Firearms Officer, and suppliers to the Club, on the understanding that they abide by our Privacy Policy, and only to the extent necessary to allow them to provide business services or support to the Club.

We will retain your information only for the time it is required for the purposes we describe and once your personal information is no longer required, it will be destroyed.  However, some information is kept for a longer period.

6. Accuracy

We endeavour to ensure that all decisions involving your personal information are based upon accurate and timely information.  While we will do our best to base our decisions on accurate information, we rely on you to disclose all material information and to inform us of any relevant changes.

7. Safeguards: Protecting Your Information

We protect your information with appropriate safeguards and security measures. The Club maintains personal information in a combination of paper and electronic files.  Recent paper records concerning individuals’ personal information are stored in files kept onsite at our office.  Older records may be stored securely offsite. 

Access to personal information will be authorized only for the employees and directors associated with the Club, and other agents who require access in the performance of their duties, and to those otherwise authorized by law.

Other organizations and agents must agree to abide by our Privacy Policy and may be asked to sign contracts to that effect.  We will give them only the information necessary to perform the services for which they are engaged, and will require that they not store, use or disclose the information for purposes other than to carry out those services.

Our computer systems are password-secured and constructed in such a way that only authorized individuals can access secure systems and databases. 

If you send us an e-mail message that includes personal information, such as your name included in the "address", we will use that information to respond to your inquiry.  Please remember that e-mail is not necessarily secure against interception.  If your communication is very sensitive, you should not send it electronically unless the e-mail is encrypted or your browser indicates that the access is secure. When we provide information to more than one email recipient at a time, we will protect your privacy by sending the message using blind copies (bcc).

8. Openness: Keeping You Informed

The Club has prepared this plain-language Privacy Policy to keep you informed.  You may view a copy by visiting our website/logging to your account at www.uxbridgeshootingsports.com    

If you have any additional questions or concerns about privacy, we invite you to contact us by phone or in person and we will address your concerns to the best of our ability.

9. Access and Correction

With limited exceptions, we will give you access to the information we retain about you within a reasonable time, upon presentation of a written request and satisfactory identification.

 We do not charge you a fee for this service.

If you find errors of fact in your information, please notify us as soon as possible and we will make the appropriate corrections.  We are not required to correct information relating to observations or opinions made in good faith.  You have a right to append a short statement of disagreement to your record if we refuse to make a requested change.

If we deny your request for access to your personal information, we will advise you in writing of the reason for the refusal and you may then challenge our decision.

10.  Challenging Compliance

We encourage you to contact us with any questions or concerns you might have about your privacy or our Privacy Policy.  We will investigate and respond to your concerns about any aspect of our handling of your information.

In most cases, simply telling us about it and discussing it resolve an issue.  You can reach us at:

Alan Vigneux, CA, CPA
Privacy Officer
Uxbridge Shooting Sports Inc.
5700 Concession 4, Uxbridge, ON

 If, after contacting us, you feel that your concerns have not been addressed to your satisfaction, you have the right to complain to the Information and Privacy Commissioner/Ontario.  The Commissioner can be reached at:

2 Bloor Street East, Suite 1400
Toronto, Ontario M4W 1A8
1-416-325-9195 (fax)

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