The appropriate collection, use and disclosure of your personal contact information is fundamental to our day-to-day operations and long term planning.
Protecting the privacy and the confidentiality of your personal information is important to the staff and directors of Uxbridge Shooting Sports (the Club).
We strive to provide you with an enjoyable product and service. Every staff member or director of Uxbridge Shooting Sports must abide by our commitment to privacy in the handling of personal information. This policy was last modified on the 25th day of July 2016.
Personal information means identifying information about an individual relating to their product and service preferences, contact information, age, PAL expiry date, OFAH member number and expiry date, payment processing information.
We ask you for information to establish a relationship and serve your needs at the club, such as:
We obtain most of our information about you directly from you, or from other clubs whom you have seen and authorized to disclose to us. You are entitled to know how we use your information and this is described in the Privacy Statement posted at the club. We will limit the information we collect to what we need for those purposes, and we will use it only for those purposes. We will obtain your consent if we wish to use your information for any other purpose.
You have the right to determine how your personal information is used and disclosed. For most purposes, your consent is implied as a result of your use of our products and services, however, in all circumstances express consent must be written. Your written Consent will be forwarded to the Privacy Officer who will document the request in your records and notify appropriate supporting staff.
Members and customers who have withdrawn consent to disclose personal information must sign and date the Consent to Withdrawal Form. It is understood that the consent directive applies only to the personal information which the member or customer has already provided, and not to personal information which the member or customer might provide in the future. Your written Consent to Withdrawal Form will be forwarded to the Privacy Officer who will document the request in your records and notify appropriate supporting staff.
We collect information by fair and lawful means and collect only that information which may be necessary for purposes related to providing you service and products that the Club offers.
The information we request from you is used for the purposes defined. We will seek your consent before using the information for purposes beyond the scope of the posted Privacy Statement.
If you do not wish to receive email communication from the Club you may unsubscribe by clicking on the unsubscribe link provided in the bottom of any email you receive from the Club.
We will retain your information only for the time it is required for the purposes we describe and once your personal information is no longer required, it will be destroyed. However, some information is kept for a longer period.
We endeavour to ensure that all decisions involving your personal information are based upon accurate and timely information. While we will do our best to base our decisions on accurate information, we rely on you to disclose all material information and to inform us of any relevant changes.
We protect your information with appropriate safeguards and security measures. The Club maintains personal information in a combination of paper and electronic files. Recent paper records concerning individuals’ personal information are stored in files kept onsite at our office. Older records may be stored securely offsite.
Access to personal information will be authorized only for the employees and directors associated with the Club, and other agents who require access in the performance of their duties, and to those otherwise authorized by law.
Our computer systems are password-secured and constructed in such a way that only authorized individuals can access secure systems and databases.
If you send us an e-mail message that includes personal information, such as your name included in the "address", we will use that information to respond to your inquiry. Please remember that e-mail is not necessarily secure against interception. If your communication is very sensitive, you should not send it electronically unless the e-mail is encrypted or your browser indicates that the access is secure. When we provide information to more than one email recipient at a time, we will protect your privacy by sending the message using blind copies (bcc).
If you have any additional questions or concerns about privacy, we invite you to contact us by phone or in person and we will address your concerns to the best of our ability.
With limited exceptions, we will give you access to the information we retain about you within a reasonable time, upon presentation of a written request and satisfactory identification.
We do not charge you a fee for this service.
If you find errors of fact in your information, please notify us as soon as possible and we will make the appropriate corrections. We are not required to correct information relating to observations or opinions made in good faith. You have a right to append a short statement of disagreement to your record if we refuse to make a requested change.
If we deny your request for access to your personal information, we will advise you in writing of the reason for the refusal and you may then challenge our decision.
In most cases, simply telling us about it and discussing it resolve an issue. You can reach us at:
If, after contacting us, you feel that your concerns have not been addressed to your satisfaction, you have the right to complain to the Information and Privacy Commissioner/Ontario. The Commissioner can be reached at: